Office Manager

The ideal person for this opportunity should always display a positive attitude, and is an excellent communicator, both written and verbal, possessing strong computer skills. He/she is organized, has a good sense of humor, enjoys negotiating and building a rapport with clients and team members and is a fast learner with an ability to think quickly on multiple levels.

Job Expectations:

  • Supervise and delegate as appropriate to support sales representatives
  • Retention
  • Perform general administrative duties such as filing, photocopying and scanning.
  • Manage outgoing/incoming couriers, mail and deliveries.
  • Keep track of office supplies, and order new items when necessary.
  • Keep the office area organized and presentable at all times.
  • Support management, employees and clients with various administrative tasks.
  • Process and record client payments
  • Make miscellaneous visits and/or deposits to the bank, as necessary.
  • Record and process payments for vendor invoices via accounting system.
  • Keep account and billing information up-to-date with vendors.
  • Generate invoices for new and existing clients.

Qualifications:

  • Office experience
  • QuickBooks experience is an asset
  • Strong computer skills – including but not limited to Word, Excel and Outlook
  • Highly motivated and trustworthy
  • Reliable and punctual
  • Customer-service oriented in dealing with clients respectfully and effectively
  • Adaptable and able to learn quickly and with confidence
  • Professional demeanor with ability to communicate with all levels of organization
  • Excellent verbal and written communication skills
  • Great attention to detail and accuracy
  • Ability to work with little to no supervision
  • Resourceful with a keen eye for detail
  • Vibrant energy with a positive attitude and willing to take on new projects

Required Skills: MS Word, Excel, Powerpoint, Outlook, Gmail, Google Docs, Email, Web browsers all must be second nature to you. Working knowledge of Salesforce, Photoshop, HTML (including template-driven platforms like WIX) would be an asset. Experience managing Facebook, LinkedIN and Twitter accounts is an asset.